20 Strategies for Writing in Plain Language

20 Strategies for Writing in Plain Language 20 Strategies for Writing in Plain Language 20 Strategies for Writing in Plain Language By Mark Nichol The increasing popularity of plain language, the concept of writing clear, simple prose, is making it easier for people to understand legal documents and government forms. It’s also recommended for any print or online publications intended to provide information or explain a process and writers should consider its utility for any content context. Here are the main ideas behind plain language. 1. Identify and understand your readers and their needs: Who are they, and what is their likely reading level? What do they already know about the subject, and what do you want them to know? What do you need to write to convey this information? 2. In an introduction or in navigational content, state the purpose of the content, and tell your readers why the information is important to them. Consider, too, what you want readers to do after reading the content, and how to use your writing to get them to do it. 3. Organize content so that information and procedures are presented in the order in which the material will make sense to the reader. 4. Clearly state requirements and responsibilities those of the reader, the information provider, and third parties. 5. Provide clarity by using examples and/or anecdotes, using lists, tables, and images, emphasizing key terms and steps, and employing a clean, uncluttered, well-ordered design. 6. Write short sentences; keep the subject, verb, and object close. Place words carefully, and avoid double negatives. 7. Write short paragraphs consisting of one topic, each starting with a topic sentence and linked to other paragraphs with transitional words and phrases such as next or â€Å"once you have submitted your application.† 8. Write to the reader, using second-person pronouns rather than third-person nouns: â€Å"You must provide written proof†; â€Å"We will respond within seven business days.† This approach encourages you to write in the active voice. Define the pronouns so that readers are clear about the categories of people or other entities audience, information providers, and third parties referred to as you, we, and they. 9. Avoid noun strings: What, for example, is a corporate-partner-strategic-marketing plan? It’s likely a strategic marketing plan for engaging with corporate partners. That revision requires more words, but it’s clearer. (But it’s still not plain language. How about â€Å"a marketing plan that helps corporations we do business with understand our goals†?) 10. To indicate a requirement, use must, not shall: â€Å"You must include a sample.† 11. Avoid smothered verbs: â€Å"We will decide soon,† rather than â€Å"We will make a decision soon.† 12. Allow contractions; they’re conversational. 13. Avoid elegant variation, which invigorates creative writing but can confuse readers when they’re trying to understand instructions or regulations; use the same standard terms each time you refer to them. 14. Don’t shy away from technical terms your audience knows, but avoid jargon such as leverage and legal terminology such as herewith. 15. If possible, use a question-and-answer format for presenting information. Use conversational wording for questions, based on what readers would be expected to ask, and provide clear, concise responses. When possible, ask and answer only one question per item. 16. Use present tense, rather than conditional, future, or past tense: â€Å"You can soon file a claim if you were eligible during the stated period,† not â€Å"Those who were eligible during the stated period will be given an opportunity to file a claim.† 17. Based on your audience, determine which acronyms and initialisms are appropriate. Minimize jargon acronyms and initialisms; use descriptive words instead. When using common acronyms and initialisms, decide whether to spell them out on first reference with the abbreviation in parentheses or to define them, or whether to trust your audience to be familiar with them. Avoid using more than a few acronyms and/or initialisms in a given piece of content. 18. Omit unnecessary words: Watch for verbose phrases. For example, the presence of a preposition signals an opportunity for a more concise revision (or, in other words, prepositions signal a revision opportunity). Avoid redundant wording such as â€Å"basic fundamentals,† legal doublets such as â€Å"cease and desist,† and intensifiers such as actually. 19. Avoid cluttering content with definitions if possible, but if they’re necessary, locate them at or near the first reference to the term. If you must use a glossary, list terms alphabetically, and keep definitions succinct. Make sure that the definitions are consistent with the accepted meaning. 20. Use links wisely. If the title of a Web page is the destination, use the title as the link. The name of a website or an organization is best for directing people to that organization’s website. (Avoid generic link wording like â€Å"Click here† or More.) Links should be as short as possible while clearly indicating where they will lead; words or phrases are less obtrusive than entire sentences. Read this post about plain language, also known as plain English. Want to improve your English in five minutes a day? Get a subscription and start receiving our writing tips and exercises daily! Keep learning! Browse the Writing Basics category, check our popular posts, or choose a related post below:Good At, Good In, and Good WithCapitalization Rules for Names of Historical Periods and Movements20 Ways to Cry

Professional development Coursework Example | Topics and Well Written Essays - 1000 words

Professional development - Coursework Example The key trends in the specialty of occupational health nurses include electronic records to integrate primary care and occupational health. This is the biggest change that is happening to the health care reforms particularly for the occupational health nurses. Use of electronic records will ensure employees are treated for personal medical issues by use of on-site clinic (American Association of Occupational Health Nurses). There is need for resources and for the relevant management to acknowledge the significance of occupational medicine or occupational health. The managers need to understand the cases and why we insist on occupational health on a daily basis. Most people who are outside the field have no knowledge what the occupational nurses do. Another trend that I notice in the American association of occupational hazard nurses is increase in OSHA surveillance and more awareness concerning environmental hazards and their impacts (American Association of Occupational Health Nurses). Environmental health is the main aspect of occupational medicine. Most nurses are starting to recognize the need for patient advocacy. Patients are helped by the occupational health nurses to navigate through surgeries since they are sort of case managers. The occupational health nurses carry out activities that determine whether a section of workers is suffering from an occupational illness because of exposure to certain hazards. Currently, employees are exposed to human blood, animals and other body fluids, viruses and bacteria. By increased health surveillance, more employees who have been exposed to infectious biological agents have gone through immunization. Health surveillance operates on the basis on environmental assessment, and the exposures are evaluated and documented. Health promotion and protection is yet another trend within the occupational health nurses. The nurses are aware that they are responsible for health

Fashion History and Trends Essay Example | Topics and Well Written Essays - 1250 words

Fashion History and Trends - Essay Example The essay "Fashion History and Trends" concerns the changes in the fashion history. Our early ancestors didn’t own all the clothes that we do own. Cavemen wore animal hides to fight the winter cold. In warm weather, they wore loincloths. As time passed, new discoveries made it possible to create new fashions. Thousands of years ago, the Chinese created silk from cocoons of silkworm moths. In 1972, Eli Whitney invented the cotton gin, which removed seed from cotton. By hand, it took several hours to produce one pound of cotton. The cotton gin allowed workers to clean up to 50 pounds of cotton daily. Today silk and cotton are still used for many fashionable styles. The Europeans in the 1700s witnessed a time of great thought and social change. Historians call that time the â€Å"Age of Enlightenment.† The machines of that era changed the way people earned a living. Many people left their jobs on the farm to become factory workers. Throughout the 1700s and 1800s, several b reakthroughs paved the way for mass production of clothes. In 1733, John Kay invented the flying shuttles for the loom. This machine sped up the weaving process. Perhaps the most exciting invention was Edmund Cartwright’s power loom. His loom used water as a power source. Made in 1785, it was the first loom to produce large amounts of cloth. Following in its footsteps were modern sewing machines. Elias Howe and Isaac Singer made these time-saving machines in the mid 1800’s. Some of the world’s greatest fashion pioneers created styles.

Crisis and conflict are inevitable in capitalist economies Essay Example for Free

Crisis and conflict are inevitable in capitalist economies Essay Marx believed that capitalism was doomed, and he developed an intricate analysis of the law of motion of capitalist society to prove it (Fusfeld 2002, p 50). At one level his argument had a moral basis. He argued that the inherent injustices of capitalism lead ultimately to social and economic conditions, which cannot be maintained (Fusfeld 2002, p 50). On another level his argument is sociological: class conflict- between a decreasing number of increasingly wealthy capitalists and a growing and increasingly miserable working class- will lead ultimately to a social revolution (Fusfeld 2002, p 50). To conclude his Final argument is economic, that the accumulation of capital in private hands makes possible economic abundance; yet accumulation also leads to depressions, chronic unemployment and the economic breakdown of capitalism (Fusfeld 2002, p 50). At each level the idea of conflict is emphasized: conflict between ideal reality, between capital and labor, and between stagnation (Fusfeld 2002, p 50). Out of conflict comes change, and in this respect according to Marx, capitalism must give way to another society in which conflict is replaced by ethical, social, and economic harmony. Furthermore, Marx argued that the crisis would become deeper and severe longer as capitalism developed. Student no. Z3220293 However Marxs analysis of conflict within capitalist societies was limited by his theory of the laws of motion. He argued that conflict between classes created by an unequal distribution of wealth, and would ultimately lead to an unsustainable social situation prompting the demise of the world capitalist system. Thus, he perceived class conflict as the fatal flaw of capitalism. However his detractors would argue that conflict of some form exists in all human interactions and thus has existed in all political and economic systems, concluding that capitalism addresses this inherently human conflict in order to avoid crisis. In a capitalist society according to Marx, the two great economic interests are those of a capitalist and worker. These two classes stand opposition to each other, since the capitalist can prosper only if the worker is exploited. In this respect capitalism is only the latest in series of social organizations in which one class exists at the expense of another, stated in the communist manifesto. Marxists would further argue that peoples dominated politically or economically by great capitalist nations now bear the burden of exploitation, poverty and unemployment However as a proof of Marxs errors, his detractors point to the rising living standards of modern nations. The working class has not been subjected to growing misery, and labor unions have gained economic and political power in all major industrialized countries (Fusfeld 2002, p 50). Moreover, the working class Student no. Z3220293 has shared the increased wealth, income, and economic benefits that have been spread widely throughout all social classes. In spite of all the concessions that have been made to the working class, such as social welfare legislation, union organization and higher living standards Marxists contend that the basic defects of capitalism remain, holding back economic growth and postponing the emergence of the abundant society (Fusfeld 2002, p 50). Nevertheless Marxs prediction of the triumph of socialism and the creation of democratic, egalitarian, and nonexplotive society has not proved accurate. Capitalism was placed on the defensive by the rise of communist regimes in Russia and China, and by the spread of socialism through many of the less-developed countries (Fusfeld 2002, p 60). But in most instances, these non-capitalist economies developed authoritarian political regimes, new forms of economic and social inequality, and new aspects of exploitation. Ultimately Marx argued, as Fusfeld states ( 2002) the economy could achieve widespread abundance and produce enough for all, and at that point in human history all people could be completely free, both politically and economically. Further more Marxist economics suggested that capitalism could not achieve this Student no. Z3220293 goal, as it prevented the full development of modern technology and resulted in periodic stoppage of capital accumulation. However, it is evident that under capitalism technology has flourished. More so capitalism has provided the push for new productive industries, as it is a continued to growing and change. Thus such an economy offers more opportunities then a stagnant one. For example China is the manufacturing hub of the globe. Even though China has its roots in communism it is still regarded as an extremely influential capitalist society. Its cities are booming. There are more building cranes in china than in all the United States. Chinas super-highways are filled with modern cars. Its research and development centers are state of the art. At the rate its growing, China will soon be the largest economy in the world. In these respects it is evident to conclude that under capitalism economies have grown and benefited, due to its productive nature. Further more, in a Marx perspective, labor under capitalism is exploited as it is not paid the full value of the products and services it produces. The capitalist employs workers at the current wage rate and works them for as many hours each day as possible, making sure that the value of the workers output is greater than the wage paid (Fusfeld 2002, p 61). This difference between the wage and the value added by the worker, which Marx refers to as surplus value, becomes the capitalist profit. Exploitation of the worker can be intensified, and the surplus Student no. Z3220293 value appropriated by the capitalist can be increased, by an employers efforts to achieve lower wages, longer hours and an employment of greater number of women and children. Marx was correct in some respects, for example developing countries at present are experiencing high rates of exploitation. Women and children whom work in such exploitive environments in china for example for less then a few dollars a day are the truth in Marxs theory. More so, Marx critique of capitalism included a forecast of its inevitable break down. In some instances capitalism has served as an unstable society, which has been suffocated with conflict and crisis. For example the great depression and the 1987 recession. In both instances the economy had if not almost hit bottom. In a Marxist view this could be concluded as the demise of capitalism. However his detractors would argue that conflict of some form exists in all political and economic systems, concluding that capitalism addresses this inherently human conflict in order to avoid crisis. Which in some respects is true. For example on black Monday of the October 1987 when a stock collapse of unprecedented size lopped twenty-five percent off the Dow Jones industrial average. The collapse, larger than that of 1929, was handled well by the economy and the stock market began to quickly recover. More so during the great depression certain strategies were adopted to deal with the crisis. The new deal was the name given by President Franklin D. Roosevelt of programs between 1933-1938 with the goal relief, recovery and reform of the United States Student no. Z3220293 economy during the great depression. The new deal had three components, direct relief, economic recovery and financial reform. In these respects one can observe the recovery of capitalist economies and their ability to continue to grow. To conclude it is evident that crisis and conflict is inevitable in capitalism however such an economic system is able to adapt and recover from such conflict. References student no. Z322093 Campbell, D 1996, the failure of Marxism-the concept of inversion in Marxs critique, Dartmouth Press, London Cohen, G A 1978, Karl Marx theory of history, Oxford University Press, London Culter, A, Hindess, B, Hirst, P Hussain, A 1977, marxs capital and capitalism today, Routledge Kegan Paul Ltd, London Fusfeld, D 2002, the age of the economist, 9edn, Addison Wesley Press, Harman, C 1995, how Marxism works, 5edn, Bookmarks Press, Sydney. Worsley, P 2002, Marx and Marxism, revised edn, Routledge Press, London

Career Integration Research Assignment: Athletic Training Essay

The field of athletic training is one of the fastest expanding careers today. This could be due to the much greater demand for health care providers. Athletic trainers specialize in preventing, diagnosing, and treating muscle and bone injuries. They work with a diverse group of patients, from young children to professional athletes. Athletic trainers are usually part of a sport medicine team, which tend to include a physician, physical therapist, and even a sport psychologist. Many athletic trainers work in educational facilities, such as high schools and colleges. However, much of their time is spent on the sport fields. The profession applies their wide range of medical knowledge; and in order to do so, athletic trainers must have strong interpersonal and communication skills to converse with the athletes, coaches, physicians, and parents (Occupational outlook handbook, 2012). Athletic trainers are mainly responsible for injury recovery and injury prevention. However, these responsibilities are physical concerns, but what about the mental concerns? There is a movement within the athletic training field to approach sport injuries with a more holistic perspective. Many athletic trainers have had inadequate education in sport psychology to institute any sort of psychological initiative in their rehabilitation programs. This paper will discuss some of the prospective ideas and various methods of rehabilitation tactics that could be used in the field, as well as how to perhaps properly train athletic trainers to administer these mental treatments, along with the physical treatments. These mental treatments will be related back to sport and exercise psychology concepts, such as strategies for setting realistic goals, methods for enc... .... (2009). The Impact of a Workshop on Athletic Training Students' Sport Psychology Behaviors. Sport Psychologist, 23(4), 504-522. Jeansonne, J., Hoenig, J., & Hollander, D. (2008). Applying Sport Science Theories to Increase Rehabilitation Adherence. Athletic Therapy Today, 13(3), 18-19. Naylor, A. (2009). The Role of Mental Training in Injury Prevention. Athletic Therapy Today, 14(2), 27-29. Occupational outlook handbook. (2012, March 29). Retrieved from http://www.bls.gov/ooh/Healthcare/Athletic-trainers.htm Podlog, L., & Eklund, R. (2009). High-level athletes' perceptions of success in returning to sport following injury. Psychology of Sport & Exercise, 10(5), 535-544. doi:10.1016/j.psychsport.2009.02.003 Wiese, D., Weiss, M., & Yukelson, D. (1991). Sport Psychology in the Training Room: A Survey of Athletic Trainers. Sport Psychologist, 5(1), 15-24.

Ilm Leadership

Title: Assessing your own leadership capability and performance (M5. 29) 5 6 Assessment criteria (the learner can) 1. 1 Review the prevailing leadership styles in the organisation Assess the impact of the prevailing leadership styles on the organisation’s values and performance Level: Credit value: Learning outcomes (the learner will) 1 Understand leadership styles within an organisation 1. 2 2 Be able to review effectiveness of own leadership capability and performance in meeting organisational values and goals 2. 1Assess own ability to apply different leadership styles in a range of situations Assess own ability to communicate the organisation’s values and goals to staff in own area Assess own ability to motivate others and build commitment to the organisation’s values and goals 2. 2 2. 3 3 Be able to adopt an effective leadership style to motivate staff to achieve organisational values and goals 3. 1 Justify the most effective leadership style to motivate staf f in own area, to achieve the organisation’s values and goals Implement the most effective leadership style in order to motivate staff in own area to achieve the organisation’s values and goals . 2 Additional information about the unit Unit purpose and aim(s) To develop understanding and ability to lead teams to achieve organisational values and goals as required by a practising or potential middle manager. 31/12/2014 Links to MSC 2004 NOS: A2, A3 Unit expiry date Details of the relationship between the unit and relevant national occupational standards or professional standards or curricula (if appropriate) Assessment requirements or guidance specified by a sector or regulatory body (if ppropriate) Support for the unit from a sector skills council or other appropriate body (if required) Location of the unit within the subject/sector classification system Name of the organisation submitting the unit Availability for use Units available from Unit guided learning hours Ad ditional Guidance about the Unit Indicative Content: 1 †¢ A range of leadership theories and different leadership styles, such as: the trait approach to leadership the behavioural school (McGregor, Blake and Mouton) the contingency or situational school (Fielder, Hersey-Blanchard, Tannenbaum and Schmidt, Adair) leaders and followers (Servant Leadership, Team Leadership, Transactional and Transformational) dispersed leadership The key responsibilities of the leadership role in terms of: taking responsibility contributing to overall vision and goals setting and providing guidance on values setting direction for significant programmes or projects stimulating innovation and enterprise anticipating, planning for and leading change overcoming obstacles delegating setting objectives for teams and individuals communicating and motivating supporting and developing programmes, projects, eams and individuals modelling appropriate behaviour representing the team and feeding back its experi ences and views protecting the team and its members Assessing the impact of different leadership styles Organisational values and acceptable standards of behaviour in the organisation Organisational values and organisational purpose, vision and mission Management Standards Centre (MSC) Business Management Institute of Leadership & Management Private 01/01/2008 15 †¢ †¢ †¢ †¢ 2 †¢ †¢ †¢ Theories and principles of delegating responsibility and empowering others The critical importance of the leader gaining the motivation and commitment of others Critiques of the main theories of motivation, such as: Maslow’s Hierarchy McGregor’s Theory X and Theory Y †¢ †¢ †¢ †¢Herzberg’s Two Factor Theory Vroom’s Expectancy Theory McClelland’s 3-Needs Theory Motivational factors that are available to the leader (e. g. safety and security, sense of belonging and common purpose, respect, recognition of achievement , empowerment and self-actualisation, sense of fulfilment, personal and professional development, material rewards, sanctions, job roles and employment conditions) How to evaluate motivational factors and select those that are appropriate to different situations and people Effective communication of values and goals Leadership to support the achievement of the organisation’s goals by encouraging common and acceptable norms of organisational behaviour 3 †¢ †¢ †¢ †¢ †¢ †¢ †¢ †¢ †¢ †¢ †¢The concept of emotional intelligence as developed by different theorists and how it applies to the leadership role The importance of understanding one’s own strengths and limitations Using and interpreting different techniques to identify their own characteristics, strengths and limitations The importance of continuous self-development and how to identify opportunities to develop oneself in the leadership role The importance of leader s: displaying confidence and self-assurance by playing to own strengths and showing a readiness to take calculated risks being socially aware (empathy, organisational and ‘political’ awareness, service to others) managing relationships (inspiring, influencing, networking, conflict management) displaying self-leadership (controlling own emotions, particularly when under stress, being open and honest with others, showing integrity and trust worthiness, being flexible, setting challenging but realistic objectives for themselves and others, taking personal responsibility for significant challenges, seeing setbacks as opportunities rather than threats) communicating overall vision and goals and how to win and maintain the commitment of teams and individuals to these Effective techniques for communicating, persuading and negotiating both directly and indirectly with teams and individuals How to select communication, persuasion and negotiation skills appropriate to different s ituations and people The importance of being able to use a repertoire of leadership styles in different situations and with different people How to develop vision and goals for significant projects or programmes of work The importance of being aware of and analysing the internal and external environments in which the leader operates The leader’s role in supporting and mentoring team members

Bureaucracy A Perfect And Flawless Form Of Organization

In principle adopted by Max Weber, bureaucracy was supposed to be a perfect and flawless form of organization, but with its development it becomes more and more dysfunctional. To finish the consderations about bureaucracy, its influence on the human and its relevance in today’s world it’s worth to present what Raelin thought about this issue. According to him, the usability of bureaucracy and formalization is dependent on the organisational culture. He tried to prove that bureaucracy as a system itself is neutral, that the only factor that can make it become dysfunctional or effective is organisational culture. He based his work on observations of the organisational cultures amongst attorneys. in some of the offices bureaucracy was seen as something very positive and in the other ones proceduralization has lead to discouragement and loss of motivation. There are no clear criterias to be able to foresee when the negative effects of the bureaucracy will appear . Looking a t Raelin’s research one can see that bureaucracy can lead to dysfunction, but not always. Bureaucratic system is believed to be the oldest organisational system known to human. Undoubtedly it had a big influence on the civilisation, without it probably the cities would not have been established, would not have developed as qucikly as they did. Bureaucracy is still relevant in everyday’s life, it is present in the multinational companies, governments, army etc.. In summary, bureaucracy often leads toShow MoreRelatedClassical And Human Relations Approaches3534 Words   |  15 Pagesmodern world and his heritage is visible in many modern management techniques like operation research, method study, time management, systematic study of work and workers, management by exceptions etc. Taylor felt that the ideal condition for an organization to flourish is to work like machines without flexibility, creativity and originality. 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Published by John Wiley Sons, Inc., Hoboken, New Jersey Published simultaneously in Canada No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic , mechanical, photocopying, recording, scanning, or otherwise, except as permitted under Section 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization